{"id":1904,"date":"2025-07-19T13:57:38","date_gmt":"2025-07-19T06:57:38","guid":{"rendered":"https:\/\/thientanpaper.vn\/why-do-businesses-need-to-destroy-documents-regularly\/"},"modified":"2025-07-19T14:09:48","modified_gmt":"2025-07-19T07:09:48","slug":"why-do-businesses-need-to-destroy-documents-regularly","status":"publish","type":"post","link":"https:\/\/minhthanhpaper.vn\/en\/why-do-businesses-need-to-destroy-documents-regularly\/","title":{"rendered":"WHY DO BUSINESSES NEED TO DESTROY DOCUMENTS REGULARLY?"},"content":{"rendered":"

Raising awareness of information security in the context of increasing cybercrime<\/span><\/h3>\n

 <\/p>\n

1. Old Records \u2013 A Hidden Threat in Modern Businesses<\/strong><\/span><\/h2>\n

In the digital age, where information is one of the most valuable assets, protecting it \u2014 even in physical paper form \u2014 is more important than ever.<\/p>\n

Outdated records such as contracts, invoices, accounting documents\u2026 may seem obsolete, but if not properly disposed of after their retention period, they can lead to data leaks<\/strong>, internal information exposure<\/strong>, or unauthorized misuse.<\/strong><\/p>\n

According to a report by Cybersecurity Ventures<\/em>, 60% of small businesses are unable to recover after a data breach<\/strong>.<\/p>\n

The cause isn’t just cyberattacks \u2014 it can also stem from mistakes in destroying paper records.<\/strong><\/p>\n

<\/p>\n

2. Record Destruction Is Not Only a Responsibility \u2014 It\u2019s a Legal Requirement<\/strong><\/span><\/h2>\n

In Vietnam, the storage and destruction of business documents are strictly regulated by various legal frameworks, including:<\/p>\n

    \n
  • \n

    The Accounting Law 2015<\/strong>: requires retaining certain types of documents for a minimum of 5 to 10 years<\/strong>, depending on the category.<\/p>\n<\/li>\n

  • \n

    The Archives Law 2011<\/strong> and related circulars: clearly define the retention periods<\/strong>, as well as the classification, evaluation, and disposal<\/strong> procedures for expired records.<\/p>\n<\/li>\n<\/ul>\n

    Businesses can face administrative penalties or lawsuits<\/strong> if they destroy records improperly, destroy them too early, or accidentally leak confidential information related to customers, partners, or employees.<\/p>\n

    3. When Should Records Be Destroyed? A Guide to Proper \u2013 Timely \u2013 Compliant Disposal<\/strong><\/span><\/h2>\n

    \u2705 Proper Disposal<\/span><\/h3>\n
      \n
    • \n
        \n
      • Classify documents according to their retention period.<\/li>\n
      • \n

        Only destroy records that have expired<\/strong> and are no longer required<\/strong> for legal or operational purposes.<\/p>\n<\/li>\n<\/ul>\n<\/li>\n<\/ul>\n

        \u23f0 Timely Disposal<\/span><\/h3>\n
          \n
        • \n
            \n
          • Avoid keeping records for too long, which can lead to storage overload<\/strong>, loss<\/strong>, or data breaches<\/strong>.<\/li>\n
          • \n

            Don\u2019t destroy records too early \u2014 ensure they\u2019re kept long enough to serve as legal evidence<\/strong> during audits or inspections.<\/p>\n<\/li>\n<\/ul>\n<\/li>\n<\/ul>\n

            Proper Method<\/h3>\n
              \n
            • \n

              Use a licensed professional service provider.<\/p>\n<\/li>\n

            • \n

              Ensure there is a handover record, full video documentation of the process, and a certificate of destruction.<\/strong><\/p>\n<\/li>\n

            • \n

              Guarantee information security, environmental standards compliance, and traceability when needed.<\/p>\n<\/li>\n<\/ul>\n

               <\/p>\n

              4. Solution from Minh Th\u00e0nh Paper \u2013 Safe, Secure, and Legal Document Destruction<\/strong><\/span><\/h2>\n

              As a trusted company with over 10 years of experience in collecting \u2013 sorting \u2013 destroying documents<\/strong>, Minh Th\u00e0nh Paper is committed to:<\/p>\n

                \n
              • \n

                Picking up documents on-site, with a professional handling team<\/p>\n<\/li>\n

              • \n

                Transparent destruction process with video recording and on-site document inspection<\/p>\n<\/li>\n

              • \n

                Providing complete certificates of destruction<\/strong><\/p>\n<\/li>\n

              • \n

                Ensuring absolute information confidentiality<\/strong><\/p>\n<\/li>\n

              • \n

                Guaranteeing proper recycling processes<\/strong> to protect the environment<\/p>\n<\/li>\n<\/ul>\n

                5. Conclusion<\/strong><\/span><\/h2>\n

                Periodic document destruction is not just an accounting procedure, but a crucial part of modern businesses\u2019 security and risk management strategies.<\/strong><\/p>\n

                In a world where information can become a \u201cvulnerability\u201d if not properly controlled, destroying documents correctly \u2013 at the right time \u2013 and in the right way<\/strong> is an essential step to protect businesses from legal, financial, and reputational risks.<\/p>\n

                <\/p>\n

                \n","protected":false},"excerpt":{"rendered":"

                Raising awareness of information security in the context of increasing cybercrime   1. Old Records \u2013 A Hidden Threat in […]<\/p>\n","protected":false},"author":1,"featured_media":1899,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"site-sidebar-layout":"default","site-content-layout":"","ast-site-content-layout":"default","site-content-style":"default","site-sidebar-style":"default","ast-global-header-display":"","ast-banner-title-visibility":"","ast-main-header-display":"","ast-hfb-above-header-display":"","ast-hfb-below-header-display":"","ast-hfb-mobile-header-display":"","site-post-title":"","ast-breadcrumbs-content":"","ast-featured-img":"","footer-sml-layout":"","ast-disable-related-posts":"","theme-transparent-header-meta":"default","adv-header-id-meta":"","stick-header-meta":"default","header-above-stick-meta":"","header-main-stick-meta":"","header-below-stick-meta":"","astra-migrate-meta-layouts":"default","ast-page-background-enabled":"default","ast-page-background-meta":{"desktop":{"background-color":"var(--ast-global-color-4)","background-image":"","background-repeat":"repeat","background-position":"center center","background-size":"auto","background-attachment":"scroll","background-type":"","background-media":"","overlay-type":"","overlay-color":"","overlay-opacity":"","overlay-gradient":""},"tablet":{"background-color":"","background-image":"","background-repeat":"repeat","background-position":"center center","background-size":"auto","background-attachment":"scroll","background-type":"","background-media":"","overlay-type":"","overlay-color":"","overlay-opacity":"","overlay-gradient":""},"mobile":{"background-color":"","background-image":"","background-repeat":"repeat","background-position":"center center","background-size":"auto","background-attachment":"scroll","background-type":"","background-media":"","overlay-type":"","overlay-color":"","overlay-opacity":"","overlay-gradient":""}},"ast-content-background-meta":{"desktop":{"background-color":"var(--ast-global-color-5)","background-image":"","background-repeat":"repeat","background-position":"center center","background-size":"auto","background-attachment":"scroll","background-type":"","background-media":"","overlay-type":"","overlay-color":"","overlay-opacity":"","overlay-gradient":""},"tablet":{"background-color":"var(--ast-global-color-5)","background-image":"","background-repeat":"repeat","background-position":"center center","background-size":"auto","background-attachment":"scroll","background-type":"","background-media":"","overlay-type":"","overlay-color":"","overlay-opacity":"","overlay-gradient":""},"mobile":{"background-color":"var(--ast-global-color-5)","background-image":"","background-repeat":"repeat","background-position":"center center","background-size":"auto","background-attachment":"scroll","background-type":"","background-media":"","overlay-type":"","overlay-color":"","overlay-opacity":"","overlay-gradient":""}},"footnotes":""},"categories":[6],"tags":[],"class_list":["post-1904","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-uncategorized"],"_links":{"self":[{"href":"https:\/\/minhthanhpaper.vn\/en\/wp-json\/wp\/v2\/posts\/1904","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/minhthanhpaper.vn\/en\/wp-json\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/minhthanhpaper.vn\/en\/wp-json\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/minhthanhpaper.vn\/en\/wp-json\/wp\/v2\/users\/1"}],"replies":[{"embeddable":true,"href":"https:\/\/minhthanhpaper.vn\/en\/wp-json\/wp\/v2\/comments?post=1904"}],"version-history":[{"count":0,"href":"https:\/\/minhthanhpaper.vn\/en\/wp-json\/wp\/v2\/posts\/1904\/revisions"}],"wp:featuredmedia":[{"embeddable":true,"href":"https:\/\/minhthanhpaper.vn\/en\/wp-json\/wp\/v2\/media\/1899"}],"wp:attachment":[{"href":"https:\/\/minhthanhpaper.vn\/en\/wp-json\/wp\/v2\/media?parent=1904"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/minhthanhpaper.vn\/en\/wp-json\/wp\/v2\/categories?post=1904"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/minhthanhpaper.vn\/en\/wp-json\/wp\/v2\/tags?post=1904"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}